AllianceBernstein

  • Administrative Coordinator

    Location : Location US-NY-New York
    ID
    2019-6820
    Category
    Administrative
    Position Type
    Full-Time
  • Company Overview

    AllianceBernstein (AB) is a global investment-management firm providing industry-leading research and investment solutions through a combination of innovation, intellectual curiosity and relentless ingenuity. We offer high-quality research and diversified investment services to institutional and individual investors worldwide. Our clients include some of the world's top institutions as well as private-wealth clients and retail investors. Through close partnerships with our clients, we collaborate on investment strategies across regions and sectors to inspire innovative thinking and deliver superior outcomes.

     

    We invest in our people and in the communities in which we operate, and we celebrate our diversity to showcase what makes us unique. We offer our talent the opportunity to grow professionally while working on cutting-edge ideas and outcomes in a global culture that operates as a tight-knit community.

     

    If you're ready to innovate and grow your career, join us.

     

    AllianceBernstein is an equal opportunity employer.  We do not discriminate based race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.

    Responsibilities

    We are seeking a dynamic, driven and polished individual to support senior management level staff in a demanding and time-constrained environment in our New York office. The ideal candidate will be a detail-oriented, experienced planner with the demonstrated ability to juggle many balls in the air while maintaining flexibility, composure and a good sense of humor. In addition, they should have strong experience with managing projects, reporting obligations and/or events planning across departments and teams.

    Successful attributes for this position will require someone who:

    • Thinks and plans ahead, prioritizes and manages their own time, as well as their executives’ time, with diplomacy
    • Has superior attention to detail, great organizational skills, the ability to meet tight deadlines, and juggle multiple projects
    • Maintains a high level of integrity and discretion in handling confidential information
    • Is flexible and can change direction quickly
    • Possesses the skills to complete complex tasks and projects quickly with an appropriate sense of urgency

    The successful candidate must have a demonstrated ability to manage complex calendars, coordinate domestic as well as international travel, process expense reports and support business management tasks such as updating organizational charts, assembling and creating materials for important internal and external meetings, and similar.

     

    Specific responsibilities include but are not limited to:

    • Handle details of a highly confidential and critical nature which require in-depth knowledge of company operations, policies, and procedures
    • Coordinate activities relating to meetings and conferences including hotel and travel arrangements, preparation of support materials, meal planning and related tasks.
    • Provide support on financial reporting using Microsoft Excel to make updates, changes, maintain and prepare a variety of reports Prepares and distributes correspondence.
    • Prepare and revise , PowerPoint presentations, and other materials. .
    • Maintains daily calendar and schedule for designated corporate staff members via Outlook.
    • Screen calls and visitors.
    • Provide support to other departments to cover for absences, heavy workloads, etc.
    • Prepare reports, spreadsheets and related material as requested.
    • Arrange large group meetings with responsibility for coordinating availability with all parties; reserving meeting rooms and securing call-in numbers; arranging special meeting facilities; sending meeting confirmation emails; preparing and distributing meeting materials
    • Navigate firm effectively and efficiently by interfacing with various departments on behalf of executives to collect information, respond to requests and coordinate meetings

    Qualifications

     

    Minimum Requirements:

    • Strong understanding of all office technology and advanced knowledge of Microsoft Office products, particularly Word, Excel, PowerPoint and Outlook
    • 3 years (+) of experience supporting a senior executive
    • Bachelors’ degree required
    • Experience interfacing with senior executives a big plus
    • Skill in organizing and prioritizing workloads to meet deadlines.
    • Effective oral and written communication skills.
    • Ability to interpret, adapt and apply guidelines and procedures.
    • Ability to maintain poise, presence and professionalism and exhibit solid judgment
    • Communicate effectively and professionally with executives; act as liaison with clients and their assistants

    Location: New York, NY

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